Why We're Here:
At Brave Health, we are driven by a deep commitment to transform lives by expanding access to compassionate, high-quality mental health care. By harnessing the power of technology, we break down barriers and bring mental health treatment directly to those who need it most—wherever they are. As a community health-centered organization, we are dedicated to ensuring that no one is left behind. Nearly 1 in 4 people in the U.S. receive healthcare through Medicaid, yet two-thirds of providers don’t accept it. Brave Health is stepping up to close this gap by making mental health care accessible, affordable, and life-changing for all.
Job Overview
The Senior Payroll Administrator is a key member of the HR Operations team responsible for managing all aspects of Brave Health's full-cycle payroll processes. This role requires expertise in handling multi-state payroll, including tax payments, filings, time and attendance management, and compliance with payroll regulations. With six regular payroll cycles monthly, frequent off-cycle payrolls, and expanding multi-state responsibilities, the Senior Payroll Administrator ensures timely, accurate, and compliant payroll processes in a fast-paced start-up environment.
Responsibilities
Execute timely and accurate payroll processing for salaries, benefits, garnishments, taxes, and deductions across multiple states.
Oversee data integration with the HRIS to payroll modules, ensuring updates for new hires, terminations, pay changes, and other key data are accurate.
Manage multi-state tax filings and payroll compliance, staying current with federal, state, and local payroll regulations.
Process off-cycle payrolls as needed and audit payroll data for accuracy and compliance.
Partner with Benefits to maintain accurate benefit deductions, reimbursements, and leave payments.
Manage 401k uploads and audits for each payroll cycle ensuring accuracy and timeliness.
Resolve payroll-related inquiries, collaborating with employees and department leaders to address concerns effectively.
Administer and audit time and attendance systems, ensuring accuracy in time cards, absence records, and time approvals.
Generate and maintain standard payroll reports and ad-hoc reports for month-end close, state and federal reporting, and audits.
Perform routine audits of payroll deductions, pay rates, and tax data points, ensuring accuracy and compliance.
Identify and implement process improvements to enhance payroll efficiency, accuracy, and compliance, contributing to knowledge base and HR Operations insights.
Other payroll, HR Operations, and accounting related duties as needed.
Qualifications
Bachelor’s degree in Accounting, Finance, or a related field preferred, or equivalent work experience.
5+ years of full-cycle, multi-state payroll processing experience.
Proficiency with cloud-based payroll systems integrated with HCM or HRIS, such as ADP, BambooHR, etc.
Comprehensive knowledge of payroll functions, including preparation, balancing, submissions, reporting, and payroll tax filings.
Analytical & Detail-Oriented: Strong organizational skills with a focus on accuracy, confidentiality, and attention to detail.
Communication & Problem-Solving: Skilled in resolving employee payroll questions effectively, with empathy and clear communication.
Adaptability & Initiative: Demonstrated ability to thrive in a fast-paced environment, embracing change and supporting new payroll initiatives.
Technical Proficiency: Advanced skills in Microsoft Office Suite (Excel, Word) and Adobe.
Preferred Skills:
What We Offer
Brave Health provides its employees a comprehensive benefits package that includes:
W2, Full-time salaried position
Monday - Friday schedule; No on-call or weekend shifts
Health, Dental, Vision Insurance benefits
Vacation, Holiday and Sick time
Close collaboration and community with peers and supervisors
Brave Health is very proud of our diverse team who cares for a diverse population of patients. We are an equal opportunity employer and encourage all applicants from every background and life experience to apply.
Compensation Range: $80K - $90K
