The Role
Modern Health’s Executive Assistant team is looking to grow! We’re looking for someone who can provide strategic administrative and operational support, manage different business priorities, and strengthen internal collaboration. This person understands how different priorities come into play on an execs calendar, enjoys making processes more streamlined and efficient, and has a meticulous eye for detail. Additionally, you enjoy planning company events, improving morale, and care about the cross-functional connections your exec is building with key stakeholders. This role will report directly to the Executive Business Partner to the President and COO.
This role is required to be onsite in our San Francisco office 5 days per week, Monday through Friday, and may require limited travel.
What You’ll Do
- Build trusted partnerships with the Chief of Staff and the broader exec team
- Work closely with the Executive Assistant team on priorities for the executive team and broader company’s goals
- Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
- Help ensure each leader is properly prepared and punctual for meetings
- Assist with the scheduling of multiple stakeholder meetings
- Openness to work on other projects as needed
- Periodically assist with event planning and coordination for team meetings, all-hands meetings, summits, QBR’s, Sales Kick Offs
- Assist with managing leader’s or team’s morale budget
- Assist with planning monthly team morale events
- Assist with tracking and ordering branded merchandise
- Assist with ensuring the timely review and submission of expenses
- Coordinate domestic and international travel arrangements as needed and process travel expense reports based on direction from traveler
- Occasionally facilitate large meetings / conferences internally and externally
- Contribute to leadership meetings by taking notes and tracking action items
- Follow up and provide reminders on project deadlines, AIs, and deliverables
- Triage and reply to emails, Asana tasks/Google comments and Slack channels as needed
- Personal assistant work when needed
- Office management responsibilities, include daily onsite support, vendor management, and mail management
Who You Are
- Bachelor’s degree or equivalent practical experience
- 2+ years of administrative experience
- 2+ years of experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
- Master at everything Gsuite
- Experience supporting multiple leaders and stakeholders with efficacy and accuracy
- Top notch communication skills with ability to build strong relationships with both internal and external stakeholders
- Team player that can easily handle changing priorities and multi-task in a fast-paced environment
- Ability to make judgement calls and decisions based on a rapidly changing landscape
- Demonstrated ability to drive projects and programs to successful completion, including building productive, cross-functional relationships and aligned objectives
- Thrives with owning one-off projects and seeing them through to fruition with minimal oversight
- Impeccable organizational skills with a strong attention to detail
- Prior experience coordinating projects and events
- Discretion to work with confidential information
- Curious about learning new things
Benefits
Fundamentals:
- Medical / Dental / Vision / Disability / Life Insurance
- High Deductible Health Plan with Health Savings Account (HSA) option
- Flexible Spending Account (FSA)
- Access to coaches and therapists through Modern Health's platform
- Generous Time Off
- Company-wide Collective Pause Days
Family Support:
- Parental Leave Policy
- Family Forming Benefit through Carrot
- Family Assistance Benefit through UrbanSitter
Professional Development:
- Professional Development Stipend
Financial Wellness:
- 401k
- Financial Planning Benefit through Origin
But wait there’s more…!
- Annual Wellness Stipend to use on items that promote your overall well being
- New Hire Stipend to help cover work-from-home setup costs
- ModSquad Community: Virtual events like active ERGs, holiday themed activities, team-building events and more
- Monthly Cell Phone Reimbursement
